How I Never Forget an Idea (Even When I’m Not at My Desk)
I used to forget ideas all the time.
Not because they weren’t good ideas — but because ideas never show up at convenient moments. They don’t arrive when you’re sitting at your desk with your laptop open and a clear brain. They show up when you’re in bed at night, sitting beside your kid, or in the middle of doing ten other things.
And I learned the hard way:
If I tell myself “I’ll write it down later” — I won’t.
If I put it on a sticky note — it will get lost.
So I built a system that makes sure every idea goes straight into Asana, the second it pops into my head.
Either keep reading or watch the video below:
I run my business around caregiving. That means I have to protect my mental energy. Time matters too — but honestly, mental energy is the big one. When your brain is already full, even small decisions can feel like too much.
That’s why my systems aren’t about being “perfectly organized.”
They’re about being realistic.
Why Capturing Ideas Matters More Than Organizing Them
Here’s the thing:
Most people think the important part is organizing ideas.
I don’t.
The most important part is getting the idea out of your head and into a system you trust.
Because once it’s in Asana, you don’t have to remember it anymore.
What I Do When an Idea Hits
When I have an idea — and it can happen anytime — I put it into Asana immediately.
If I’m at my computer, I’ll usually put it directly in the right place.
If I’m on my phone, I open the Asana app.
If I’m with my daughter, low on energy, or just don’t have the capacity to think — I keep it very simple.
I don’t worry about organizing it perfectly in that moment. I just capture it.
The “Low Energy” Way I Capture Ideas in Asana
When I don’t have the mental energy to organize something properly (which happens a lot), I do this:
I open My Tasks in Asana
I click the plus button
I write something like “Content idea”
I drop the full idea into the description
I assign it to myself
I set the due date as today
That’s it.
No overthinking. No sorting. No perfect placement.
Setting the due date for today is important because it guarantees I’ll see it later when I do have capacity — usually at night when I’m back at my desk.
Why This Works So Well
Even though I teach organization, I’m very honest about this:
Sometimes even adding something to the right project feels like too much.
So I don’t force it.
Because the idea is already safe.
It’s in Asana. It won’t get lost. It won’t disappear. And I don’t have to keep thinking about it.
Organizing Ideas Later (When I Actually Have Capacity)
When I’m back at my computer, I’ll quickly organize those captured ideas:
Content ideas go into my Content project
Email ideas go into Email Marketing
Business ideas go into a Business Ideas project
VA tasks go into my VA Tasks project
Once it’s in the right place, I remove the due date.
Now it’s ready to be developed later — when I’m batching content or working on that part of my business.
This way, when it’s time to create, the ideas are already there waiting for me.
The Real Goal: Get It Out of Your Head
The main point of this system isn’t productivity for productivity’s sake.
It’s this:
👉 Your brain is not meant to be a storage unit.
Once the idea is in Asana, you can forget about it.
The system remembers for you.
That’s how you reduce mental load.
That’s how you stop losing ideas.
And that’s how your business starts to feel calmer instead of chaotic.
What to Watch Next
Now you might be thinking:
“Okay, but will I actually go back and do the things?”
If consistency feels like the hard part for you, you’ll want to watch the next video where I show you how to use Asana in a way that actually works for your brain — not against it.
Thanks so much for reading.
I hope this helped you save a little mental energy today 🤍
