How I Send Screen Recording Instructions to My Team in Asana
Unfortunately, Asana doesn’t have a built-in screen recorder.
And honestly, that’s something I wish it did — because there are so many times when typing instructions just isn’t enough.
So in this post, I’m sharing how I easily send screen recording videos to my VA inside Asana so I can quickly explain what I need, using visuals, in a way that’s much more seamless and avoids a ton of back-and-forth.
Either keep reading or watch the video below:
Why I Use Screen Recordings Instead of Long Comments
If you’ve ever gone into an Asana task and tried to explain something using only text, you know how frustrating it can be.
Yes, you can type comments.
Yes, you can attach screenshots or files.
But sometimes it’s just way more helpful to record your screen and actually show what you mean in real time.
Typing can easily lead to miscommunication — especially when visuals matter.
For example, if I’m working on website updates and I want my VA to change something specific, it’s really hard to explain that clearly with text alone. Saying something like “the third section looks bad” doesn’t really help anyone. It usually just leads to more questions, more clarification, and more time wasted.
When I send a screen recording, I can:
Show exactly what I’m referring to
Talk through what I want changed
Eliminate confusion right away
It makes a huge difference and really cuts down on that back-and-forth.
The Tool I Use to Record My Screen
To do this, I use a screen recording tool that lets me quickly record my screen, explain what I need to explain, and then copy a shareable link.
I don’t need anything fancy here — I just need something fast and reliable so I can get instructions to my team without overthinking it.
My favourite tool to use for this (and many other things) is called Tella (<-you can save 30% off 12 months with that link!)
How I Add Screen Recordings Inside Asana
Once the video is recorded, the process inside Asana is really simple.
I just copy the link to the screen recording and paste it directly into the Asana task.
You can do this in:
The comments section, if you’re responding to a question
Or the task description, if the video explains the task from the start
For example, instead of typing out detailed instructions, I’ll comment on the task, tag my VA, and paste the video link with a quick note like “Here are the instructions.”
That’s it.
When my VA is ready to work on the task, they just watch the video, see exactly what I want them to do, and then complete the task. No guessing. No confusion.
Done and done.
This Works for More Than Just One-Off Tasks
This approach isn’t just useful for quick questions.
You can also use screen recordings in Asana for:
Task instructions
SOPs
Onboarding
Recurring processes
Anything that benefits from visual explanation
Anywhere you’d normally write a long paragraph explaining something, a short screen recording can often do a much better job.
Final Thoughts
Asana may not have a built-in screen recorder, but that doesn’t mean you can’t send clear video instructions to your team.
By recording your screen and dropping the link directly into an Asana task, you can:
Save time
Reduce miscommunication
Make async teamwork way smoother
If this is something you want to use more strategically in your business, this simple workflow fits really nicely into a clean, well-organized Asana setup.
