This AI Chief of Staff Makes Meetings 10x More Useful (Without Rewatching Them!)

What if you never had to rewatch a meeting again… but still knew exactly what happened?

Either keep reading or watch the video below:

If you're like most of my clients, I know so you are probably juggling multiple calls, coaching sessions, team check-ins, and sales convos — and your brain can feel like a browser with 57 tabs open. Actually, some days maybe it’s more like 157 tabs? Lol.

Even if your projects are well-organized in a tool like Asana (which you know I’m a huge fan of), actually keeping track of what was said in each conversation can feel like a whole separate job.

Sometimes you leave a call and struggle to remember what exactly was discussed.

That’s why I was SO excited when I came across a tool called Fellow, and specifically their new feature called Ask Fellow.

It’s basically an AI Chief of Staff for your meetings—and it actually feels like that.

So today, I want to share it with you because I know how time-saving this can be — and it's something I'm also recommending to my clients who are managing lots of calls.

Stick with me because later in this video, I’m going to show you a feature that has the potential to save you hours of prep work for performance reviews and client recaps. 🙌

And trust me — if you’re running a business or supporting one, you’re going to want to see this.

WHAT IS ASK FELLOW? + WHO IT’S FOR

Let’s start with what it is.

Ask Fellow is a feature inside Fellow, and it’s an AI-powered meeting agent that gives you instant access to insights, decisions, and action items from any meeting—without you having to attend, rewatch, or dig through notes.

Fellow automatically joins meetings, records them, transcribes what was said, and gives you clean, simple summaries. So your meeting notes? Already done. ✅

Then Ask Fellow adds a superpower: you can actually ask it questions and it will pull up the exact moment that answer was said—plus give you helpful context, suggested follow-ups, or summaries.

Imagine having someone sitting in every single meeting you or your team have — listening, organizing the information, and being ready for you whenever you need to reference anything.

That’s what this feels like.

So who is this for?

• CEOs and business owners who need visibility but maybe don’t have time to be in every meeting

• Coaches and consultants who run multiple client accounts or teams

• Freelancers and VAs supporting busy founders

• Operations managers or OBMs responsible for making sure nothing falls through the cracks

• And honestly? Anyone who feels like meetings run their life and they can’t keep up with who said what, when.

WHY IT MATTERS

Here’s the core issue this solves:

Important information is shared during meetings. But if you weren’t there, or if you were but don’t remember exactly what was said, and maybe you're not the greatest at taking notes at the same time as talking (which honestly - not a lot of people are), so you lose a TON of value.

That leads to:

• Redoing work

• Dropping the ball on follow-ups

• Miscommunications

• Missed opportunities to support clients better

• And sometimes… just flat-out forgetting things you thought you’d remember.

And the worst part? Even if the meeting was recorded, who has time to watch it all over again?

Most people barely have time to keep up with today’s meetings — let alone go back and rewatch last month’s.

That’s where Ask Fellow comes in.

It becomes a second brain for meetings—logging everything, summarizing, and making it searchable and actionable.

Kind of like… a super organized team member who never forgets anything.

If you’ve ever ended a week trying to remember that important...something...that your client mentioned about an upcoming launch...this tool is for you.

FEATURE WALKTHROUGH

Let’s walk through some of the most helpful features and how they work in real life:

✅ Search Across All Meetings

For example, if you're prepping for a quarterly review or a proposal call with your client "Jess", you can literally ask, “What has Jess mentioned about objections in the past three calls?” and boom—it pulls up every moment, transcript, and summary related to that.

✅ Search One Specific Meeting

You know those moments where something super important is said right in the middle of a long call?

Instead of scrolling through the full recording, you can just ask Ask Fellow directly and it’ll take you to the exact moment.

✅ X-ray

In any summary, you’ll see an “X-ray” icon next to a bullet.

Click it, and it pulls up deeper context or the full transcript snippet.

So if you’re reviewing a summary and you’re like, “Wait, what exactly did they say here about pricing changes?”—you can dive straight into that part of the conversation.

✅ Pre-Populated Prompts

If you’re not sure where to start or what to ask, there are example prompts built right in.

This is so helpful for those who are managing a dozen different projects and want to make sure nothing slips through the cracks.

✅ Filtering by Context

You can ask questions by context.

So if you want to pull all feedback from coaching calls, or all blockers from team syncs, or all sales objections from discovery calls—Ask Fellow can filter and find that automatically.

✅ Reasoning

You’ll also be able to see where the information was pulled from, which meetings were referenced, and exactly how Ask Fellow formed its answer. Full transparency.

✅ Email Follow-Ups

This one’s a huge timesaver: Ask Fellow can draft follow-up emails based on the meeting.

So instead of spending extra time crafting your next-steps email, you’ve got a polished draft ready to go.

Even if you edit it, you're starting from something instead of from scratch.

REAL-LIFE EXAMPLE

Say for example, you need to pull together a performance summary for a quarterly VA review.

You've had multiple 1:1s and client calls across several months. Normally, pulling all that together would take over an hour.

Instead, you can simply asked Ask Fellow to summarize all feedback you've given about your VA's performance since March.

It'll pull everything together in seconds: bullet points, sentiment, and even specific quotes.

You'll be able to drop it into a document, add a few final notes, and send it off. Done. ✅

TRY FELLOW AND SAVE 10%

If this kind of workflow sounds like exactly what you need—and you’re already organizing your business in Asana or a similar project tool—this is where things really start to stack.

That’s why I’m so excited to share Fellow with you — because it’s one of those tools that pairs perfectly with the kinds of systems I help my clients set up.

And with this new Ask Fellow feature, it’s like giving your meeting notes a whole AI-powered upgrade.

👉 You can sign up for Fellow by clicking here — and you’ll get 10% off your subscription when you use my link.

Because tools are great — but when you have the right ones in place? That’s where you free up your time, reduce your mental load, and keep your business running so much smoother.

WHY FELLOW STANDS OUT

I’ve tested a lot of productivity tools—and what’s so great about Ask Fellow is that it’s not just repeating back words.

It understands context. It understands that not all meetings are about metrics—some are about nuance, tone, decision-making, relationship-building.

Fellow was built specifically for internal meetings, not just sales calls. That means:

• It's more secure and privacy-focused

• It gives better answers because it knows the setting

• And it’s actually helpful for things like team feedback, project prep, and noticing blockers across meetings

It’s not trying to replace you — it’s giving you leverage. Helping you stay sharp without burning out.

And for OBMs, VAs, coaches, and anyone supporting CEOs: you can pull exactly what your client needs without sitting in every single meeting they have.

BENEFITS RECAP

Let’s quickly sum up the benefits.

First, you’ll save a ton of time because you won’t need to rewatch meetings or dig through endless notes trying to find what was said.

You’ll also have much better follow-up — since Ask Fellow can draft emails for you or pull action items instantly, you’re never starting from scratch.

It helps you prep faster too. You can easily reference your meeting history for 1:1s, reviews, or upcoming planning sessions, without scrambling to remember details.

It basically acts like a second brain — helping you remember exactly what was said, even if you weren’t the one taking notes at the time.

You’ll also gain way more visibility into your business. It makes it so easy to spot blockers, recurring issues, or patterns across your clients and team.

And of course, everything stays secure.

Ask Fellow only shows insights from the meetings you actually have access to, so your information stays private and protected.

Bottom line — it’s more strategy, less scrambling. And honestly? Less mental load — which we all need.

FINAL THOUGHTS

So, if you’re running a business or supporting someone who does… and you’re tired of drowning in meeting overload—Ask Fellow might be your new favorite assistant.

You don’t need to be everywhere at once. But with this feature inside Fellow, it’ll feel like you are.

🔗 You can sign up for Fellow here — and when you do, you’ll get 10% off your subscription.

Honestly, if you’re managing client work, team meetings, or coaching calls, this can save you so much time and brainpower.