Record Once, Reuse Everywhere: My Tella Workflow for Burnout-Free Video
If recording video feels like one more thing that might tip you into burnout, here’s the simple Tella workflow I use to record once—and reuse everywhere (SOPs, tutorials, YouTube, and more).
Either keep reading or watch the video below:
Why video felt heavy for me
You know those days where recording a video feels like the thing that might tip you into burnout? Same.
For years, I used Loom. Half the time the audio glitched or the upload failed. I’d give up and close the tab. It ate time and momentum.
I needed a way to record fast, trim the awkward bits, and share a clean link—without becoming a video editor.
Meet Tella (and why I switched)
Tella has been smooth for me since day one. It records and edits in the same place, automatically trims the boring bits, and gives you an instant link you can share or embed.
Toggle between face and screen mid-recording
Trim clips quickly
Edit the transcript (my favorite for making instructions scannable)
Share a link—no giant files or “which version is this?” drama
If video has felt heavy, Tella might make it feel… lighter.
Try Tella: 7-day free trial + 30% off your first year with my affiliate link. No pressure, but check it out here if you’re curious.
My 10-minute Tella workflow
This is the exact “record once” system I use for client updates, SOPs, tutorials, and YouTube content.
Record a real task you’re doing anyway
Hit record while you complete the task. Keep it to 3–7 minutes. Done is better than polished.
Toggle face ↔ screen
Use face-time for context; switch to screen for steps. It keeps viewers oriented.
Trim inside Tella
Snip the pauses and tab-hunting. Takes 1–2 minutes.
Clean up the transcript
Light edit for clarity. Add headers like Step 1, Step 2 so your team (or future you) can scan, not scrub.
Name it clearly
Project—Topic—Owner—YYYY-MM-DDExample:
Client Onboarding—Invoice Setup—Samantha—2025-08-14Share the link (not the file)
Drop it into the relevant Asana task with the transcript in a comment. Now it’s searchable and reusable.
Repurpose one recording into many assets
Here’s how I turn a single recording into multiple deliverables:
SOP: Transcript → quick checklist → attach video link in the SOP doc.
Client update: Same video, different context line: “Here’s the 3-minute walkthrough of what changed.”
YouTube tutorial: Add a short intro + thumbnail; upload.
Social clips: Pull 1–3 micro-clips (10–30 seconds) for Reels/Shorts.
Course/library: Embed in your platform with the transcript as downloadable notes.
Want plug-and-play prompts for this? Content on Repeat shows you how to turn one recording into a week of content and how to organize it all in Asana.
Tella vs. Loom: my experience
This is personal, not everyone’s experience—just what I ran into.
What broke for me in Loom
Intermittent glitches and upload fails
Lost recordings (the worst)
Support that didn’t solve the issues I had
What works for me in Tella
Fewer re-records because trimming is fast
Face/screen toggle without starting over
Transcript edit + clean share links
Feels built for creators and founders, not full-time video editors
Real use cases
SOPs for my VA: Quicker than writing from scratch
Client walkthroughs: Replaces long emails and back-and-forth
YouTube tutorials: Same workflow, public version
Sales page demos: Show, don’t tell
Digital product lessons: Short, focused modules
Quick tips to make this even easier
Keep it short. Aim for 3–7 minutes per topic.
One task = one video. Easier to find later.
Use consistent naming. Future you will be grateful.
Paste transcripts into Asana. Searchable. Skimmable.
Batch record. Do three in a row while you’re warmed up.
When you’re ready: simple next steps
Try Tella with a 7-day free trial + 30% off 12 months via my affiliate link here.
Want a repeatable repurposing system? Content on Repeat pairs perfectly with this workflow.
Want it wired into your workspace? Asana VIP Setup gets your processes and templates dialed in fast.
